Ultimately, time is the most valuable thing we have in our lives – and in the workplace, this is no different. Therefore, there are now several methodologies and technologies that help us optimize our routine and save this precious diamond. Enjoy reading!
What is time management?
Time management is nothing more than a set of techniques supported by methodologies focused on improving the execution of tasks, in the shortest possible time, and with high performance.
In other words, time management consists of adopting processes and tools that help to complete activities and projects, within established deadlines and with satisfactory results.
According to a survey carried out by the International Stress Management Association Brazil , 60% of Brazilians say they suffer from an overload of tasks throughout the day, with the main reason being a lack of time.
How can time management optimize a company's results?
Although this article focuses exclusively on the adoption of armenia telegram screening the time management methodology for business purposes, it is worth remembering that such learning can (and should) be applied in our daily lives outside of work.
In the business environment, the application of time management methodologies, as well as the use of tools that enable time management, lead to the reconstruction of a work culture based on the following pillars:
Better quality of life within the work environment
Increase in the final quality of delivered tasks
Adequacy and compliance with deadlines
Greater control of processes, procedures and action plans
Standardization of internal processes
Using time management tools
The use of technology as an ally in time management is not that new. Planning your company's digital operations is as vital as defining profit margins these days.
To understand which processes can be automated, we suggest that an x-ray be carried out, department by department, activity by activity, and that the routines with the most repeated tasks and their respective execution time be identified.
As an example, imagine that you manage a restaurant that receives an average of 200 delivery orders per day, at lunchtime, via the Ifood app.
The Ifood app operates 100% automatically and is fully based on time management. After all, for the customer to receive the order within the timeframe stipulated at the time of ordering, the entire production and delivery chain must be synchronized.
By integrating the Ifood ordering system with a restaurant management system, it is possible to generate tasks, in production order, for the kitchen team, indicating (for example) the ingredients and portions of a given recipe, as well as the preparation method, temperature and packaging settings, in addition to the location of items in stock.
With such information in hand, a restaurant management system developed based on artificial intelligence can also manage execution time and feed the learning algorithm which, when at a mature level, begins to suggest the coupling of simultaneous tasks – in the case of a restaurant, it is possible to identify, for example, that the construction of workstations may be more effective in increasing the production time of recipes and, consequently, the number of orders served.
On our Rizer platform you can develop your own management system and optimize the execution time management of your processes – schedule a free consultation with our experts to understand more
.How to apply time management to your company's processes?
To ensure that the time management methodology is being applied concisely and appropriately to your company's processes, 10 pillars must be observed, which are:
1 – Planning
Map all processes and detail their execution, understanding the technological means necessary to do so.
2 – Goal Setting
It is important that the entire team knows what the objectives of each task are and how they help achieve the company's periodic goals.
3 – Definition of deadlines
Establish real deadlines for executing tasks, using the management system as a basis, which, among other functions, can time such execution times and thus help in understanding the ideal execution deadline.
4 – Calendar alerts
Incorporate task scheduling functionality into your management system. This way, when you register each task, it can automatically be assigned to the professional responsible for its execution, as well as generating alerts via calendar that help you keep your workstation organized.
5 – Decision system
Create priority levels for each task, thus classifying executions between priority and less impactful. This helps the team to better manage time and the best moment to act.
6 – Schedule necessary adjustments
Set specific times to discuss improvements and new ideas for the process. Avoid making such notes in a disorganized manner. Meeting the team monthly for such discussions is ideal.
7 – Automate task delegation
Using a task management system, you can automatically assign each registered task. Use this feature to create actions and control future executions.
8 – Say goodbye to procrastination
All processes inherent to the day-to-day running of your department must be recorded in the management system and, consequently, must be linked to deadlines and priority levels. In this way, the famous “procrastination” will gradually be eradicated from the organizational culture.
9 – Take a break!
When scheduling your team's tasks in your management system, don't forget to include coffee breaks, for example, between one high-effort task and another. Remembering that the human factor is the most important factor in your company will generate a better quality of life for your employees and, consequently, better results.
10 – Avoid the accumulation of simultaneous tasks
As we have already mentioned, unless you already use an intelligent management system, which has already learned the routine of each employee to the point of presenting opportunities for executing simultaneous tasks (without affecting the quality of life of the executor), avoid delegating numerous tasks with the same service deadline to the same operator – in addition to generally “going badly”, such an act negatively impacts the physical, emotional and motivational aspects of your team (and, of course, the business result).
