How to make a notice of convocation for an association's general meeting
Posted: Tue Jan 28, 2025 8:33 am
Are you starting your non-profit association and have questions about how to draft a notice of a general association meeting? Well, this doesn't have to be a puzzle. In this article, we've brought you the information you need to know to manage your foundation.
Here you will learn what a notice of convocation for an association's general meeting is and how to prepare it, what its function and structure are, and where to publish it. Follow along!
image of a person calling for a general meeting of an association
image of a person calling for a general meeting of an association
What is a notice of convocation of an association's general meeting?
The notice of a general meeting is a document that aims to summon the members of an association to a general meeting. General meetings can be divided into ordinary or extraordinary.
The ordinary general assembly is a mandatory meeting that must take place once a year. Its purpose is to bring together members to form an association . It can also be held to amend the foundation's bylaws or to call for new elections for board members.
The extraordinary general assembly, however, is an bc data atypical meeting that takes place due to some urgent need. Its objective is to decide on an agenda that influences the direction of the association.
The assembly may be called by the board of directors/president, by ⅕ of the foundation's members or by some other representative body.
What is the function of a call for applications?
The call notice exists to bring to the attention of all interested parties some mandatory information, such as:
date and time of the meeting;
full address of the meeting location;
the matters that will be discussed at the meeting.
Due to its official nature, and required by law, the notice of convocation must be printed and signed by the convening committee. It must then be published in newspapers or media outlets to reach all interested parties.
What is the structure of a notice of meeting?
The notice of convocation of an association's assembly must contain a series of essential information. In summary, the structure should be as follows:
presentation of the person calling;
name of the association;
date and time of the meeting;
address of the meeting place;
numbering of agenda items;
period for second call;
additional rules for holding the meeting;
signature of the convening committee (president, associates or other body).
Make it easier to call and organize your association's meetings with our management system. Learn more and see how to simplify the management of your association! To speak to one of our experts, just click here and we will talk to you.
Here you will learn what a notice of convocation for an association's general meeting is and how to prepare it, what its function and structure are, and where to publish it. Follow along!
image of a person calling for a general meeting of an association
image of a person calling for a general meeting of an association
What is a notice of convocation of an association's general meeting?
The notice of a general meeting is a document that aims to summon the members of an association to a general meeting. General meetings can be divided into ordinary or extraordinary.
The ordinary general assembly is a mandatory meeting that must take place once a year. Its purpose is to bring together members to form an association . It can also be held to amend the foundation's bylaws or to call for new elections for board members.
The extraordinary general assembly, however, is an bc data atypical meeting that takes place due to some urgent need. Its objective is to decide on an agenda that influences the direction of the association.
The assembly may be called by the board of directors/president, by ⅕ of the foundation's members or by some other representative body.
What is the function of a call for applications?
The call notice exists to bring to the attention of all interested parties some mandatory information, such as:
date and time of the meeting;
full address of the meeting location;
the matters that will be discussed at the meeting.
Due to its official nature, and required by law, the notice of convocation must be printed and signed by the convening committee. It must then be published in newspapers or media outlets to reach all interested parties.
What is the structure of a notice of meeting?
The notice of convocation of an association's assembly must contain a series of essential information. In summary, the structure should be as follows:
presentation of the person calling;
name of the association;
date and time of the meeting;
address of the meeting place;
numbering of agenda items;
period for second call;
additional rules for holding the meeting;
signature of the convening committee (president, associates or other body).
Make it easier to call and organize your association's meetings with our management system. Learn more and see how to simplify the management of your association! To speak to one of our experts, just click here and we will talk to you.